Imagine your boss just called you and said, “Hey! Remember the important meeting I was talking about a few days ago? Turns out I can’t go there myself and Business Trip. And that’s why I want you to go in my place. I have booked the tickets and you’ll be leaving on Tuesday.”
Congratulations! Your first work trip is about to begin. You just entered the world of business travel and are eager to start traveling. You want to make a terrific impression on your first business trip. How do you go about that? Check out the comprehensive list of business travel advice we’ve provided below to really nail it and land additional business travel offers!
1. Do Your Homework
If you’ve never visited the destination before, do some research. Or, if you already have, check it to see the weather forecast, whether there are any strikes affecting transportation, and any important news that might have an impact on you. If you’re traveling abroad, consider the crucial conventions you must observe in your location, such as etiquette and dress rules. Keep in mind that you are on a business vacation, thus you should dress professionally rather than as a tourist.
2. Understand Your Companies Travel Policy
If this is your first time traveling for work, it’s likely that you were unaware that your employer has a travel policy. Yes, it does, and you would be wise to understand all of its nuances. Do you know what you can be compensated for and how, for instance? Do you have to use your personal credit card to make purchases, or does your employer give you one? Are you required to create expense reports, or is that someone else’s responsibility? Who arranges for your lodging and flights? Who authorizes your travel schedule? What happens if you fly and need something right away? The travel policy will provide the answers to these and other inquiries. Ask if you’re unsure. Most likely, your travel manager or office administrator will have all the answers.
3. Check Travel Restrictions in Your Destination
We don’t have to remind you that we just went through a global epidemic. This had a variety of effects on travel, one of which is that each country has various rules for travelers’ arrivals. Travel requirements like quarantine, negative PCR tests, antigen tests, vaccine passports, and more are increasingly commonplace. You may keep up-to-date on all travel restrictions that apply to your trip in real-time by using a programme like TravelCare. You will have a better understanding of the standards you must satisfy, the documentation you must submit, and how to keep everyone safe.
4. Make a Smart Packing List
Pack light. Consider how many conferences, business dinners, lunches with coworkers, and client meetings you may have as you review your travel schedule. Prepare a suitable wardrobe for each event and consider organizing it into packing cubes so you simply remove the necessary clothing. Purchase some travel-sized toiletries from your favorite brands to bring with you, and place them in a transparent bag that you can simply take off at the security check. You’ll be able to do this to reduce both your luggage’s volume and travel duration. Before you go, don’t forget to schedule some time for ironing; nothing screams unprofessional like a creased shirt or wrinkled slacks!
5. Take Your Gadgets With You
Consider what you’ll require to balance work and keeping in touch with friends and family at home easier. Bring your laptop, phone, chargers for everything, noise-canceling headphones, iPad or tablet, and at least one universal plug! Being flexible and prepared to work wherever you need to will be really helpful because you’ll need to be working from both your hotel room and the office you’re visiting. Additionally, having your personal gadgets with you will make it easier for you to communicate with family and friends when you have free time.
6. Get a Good Carry On Suitcase
A smooth work trip can only be ensured with a nice rolling carry-on suitcase. Running through the airport with a large duffel bag or a suitcase without wheels is quite stressful. You’ll only be setting yourself up for a tense, sweating catastrophe. Invest in a decent, modest carry-on bag that you can use for both business trips and vacations as your cabin luggage.
7. Check In To Your Flight Online
Spend less time at the airport waiting in lines to acquire your boarding card. In the twenty-first century, that is unnecessary! Save your boarding pass to an app or in your email after checking in for your flight online. Most seasoned business travelers have perfected this procedure so they can breeze through the airport and save down on their trip time. On a business trip, you will unavoidably have many long days, so don’t make the travel itself tiresome and time-consuming.
8. Don’t Check Your Bag
Avoid the beginner error of checking your suitcase by flying lightly and simply bringing cabin luggage. You’ll waste time at both ends of your trip—when waiting in line to turn it in at the airport and while waiting for it to arrive on the conveyor belt at your destination. Simply bring it with you so you can enter and exit both airports as quickly as possible. Time is on your side.
9. Don’t Fall For The Jet Lag Myths
Without a doubt, you’ve heard a lot of urban legends regarding how to overcome jet lag. The advice you’ll get about this is limitless and ranges from trying to remain awake on a long-haul trip to taking sleeping pills on the plane to washing them down with a bottle of wine. It’s crucial for you to understand that these methods do not work, and you will likely arrive even more jetlagged than if you hadn’t tried to combat it. Try using an app like Timeshifter to help you adjust naturally if you’re switching time zones and need to be prepared to go as soon as you land.
10. Squeeze in some “Me Time”
Recognizing that you require a brief period of rest is not a problem. You’re a person! A business vacation should be enjoyable in every way, and yes, it does involve some me time for you. Visit a museum, schedule a massage, visit the stores, and purchase a gift for someone important (and yes, that special someone can be you). Why not consider making this a business-pleasure combination if you can? Nowadays, leisure travel is really popular, so if you’re traveling somewhere you like, make a vacation out of it!